Financial Aid Policies and Procedures | Franciscan University of Steubenville
  • Welcome to Financial Aid

    The Financial Aid office works with each student to make a Franciscan education an affordable reality. We will assemble the best possible financial aid award so you can come to learn and grow here at Franciscan.

    When comparing the cost of higher education, we want you to look at the net price or out of pocket price not just the cost of tuition. We encourage you to check out our Net Price Calculator, or better yet, apply to Franciscan.

  • SATISFACTORY ACADEMIC PROGRESS

    Satisfactory academic progress (SAP) is measured by evaluating quantitative progress, qualitative progress, and progress toward degree completion also known as GPA, completion and Time-Frame. 

    This policy indicates the standards that are used to measure satisfactory academic progress at Franciscan University for purposes of federal financial aid eligibility. The criteria contained in this policy apply to all undergraduate and graduate students who are enrolled full time, as well as those who are enrolled less than full time. 

    Students are evaluated and notified after each semester if they are not meeting the requirements of this policy.

    CRITERIA FOR SATISFACTORY ACADEMIC PROGRESS

    There are three parts SAP:

    1. Minimum Cumulative GPA (Grade Point Average). Freshman (0-26 hours earned) must have a minimum a 1.8 cumulative GPA. All others must have a minimum of a 2.0 cumulative GPA.

    2.  A student must successfully complete at least 67 percent of all hours attempted. Attempted hours are defined as any course that the student is enrolled in after the University’s add/drop period expires. Successfully completed hours are defined as the number of hours in which a student received a grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, P, or CE.

      Withdrawals and F’s will be counted as hours attempted but not completed if they occur after the add/drop period has ended. Initial and repeated courses count as hours attempted each time the course is taken.

      Incompletes are counted as attempted, but not completed.

      This is calculated by taking the number of courses attempted divided by the number successfully completed. Example: Jerry registers for 15 credit hours for the Fall semester which include: 

      Fall Semester Schedule
      • English 3 credit hours
      • Theology 3 credit hours
      • Biology 3 credit hours
      • Math 3 credit hours
      • Humanities 3 credit hours.

       Total 15 Hours attempted and at the end of the fall semester the grades are English A, Theology A, Biology W (withdrew), Math F and Humanities A. The English, Theology and Humanities are passing grades and count as completed. The Biology and Math are not passing grades and are not counted as completed. Therefor: 9/15 = 60% Or 9 hours were completed out of 15 attempted which is 60%. The minimum needed to meet SAP is 67% so Jerry is not meeting SAP. 

    3. Time Frame

      Students must complete their degree within the minimum timeframe which is 150% of the time it takes to complete the degree. If a degree takes 100 credit hours to earn the degree then a student can receive financial aid for up to 150 credit hours. After this a student is not meeting SAP financial aid is suspended and must appeal. Common reasons for exceeding this are working on multiple majors or a second degree.

      Students must appeal this decision..

    DEGREE COMPLETION TIME FRAME CHART

     

    DEGREE

    HOURS TO COMPLETE

    MAXIMUM 150% HOURS TO NOT EXCEED

    ASSOCIATES OF ARTS

    62

    93

    BACHELOR PROGRAMS

    124

    186

    MBA

    37

    55.5

    GRADUATE BUSINESS

    37

    55.5

    MA CATECHETICS & EVANGILIZATION ONLINE

    37

    55.5

    MA CLINICAL MENTAL HEALTH COUNSELING

    65

    97.5

    MA PHILOSOPHY

    36

    54

    MS EDUCATION

    36

    54

    MS & EDUCATIONAL ADMINISTRATION

    36

    54

    MS EDUCATION WITH TEACHER ENDORSEMENT

    45

    67.5

    MS NURSING

    46

    69

    MS NURSING WITH NURSE PRACTIONER

    48

    72

    MA THEOLOGY & CHRISTIAN MINISTRY

    36

    54

     

    How is SAP determined?

    Each Semester the Financial aid office calculates SAP at the end of the semester. First semester a student is not meeting any SAP they are put on Warning. No aide is held or lost during warning, only a warning letter sent to the student letting them know they must work to meet SAP the next semester. If after one term of Warning and the student does not make SAP – they are suspended. Suspended means that the aide is put on hold and no aide is given the next term or semester. The student does have the right to appeal the Suspension and be placed on Probation if the appeal is approved. If the appeal is approved the aid is re-instated for the next semester with specific terms given to get back in good standing. A set of guidelines on how to appeal the suspension is provided to the student.

    SATISFACTORY ACADEMIC PROGRESS (SAP) APPEAL GUIDELINES

    It is a federal regulation and University Satisfactory Academic Progress (SAP) policy that, in order to be eligible for financial aid, a student must meet all three SAP requirements. 

    The three SAP requirements are 1) complete at minimum 2/3 (67%) of courses attempted, 2) Have a minimum GPA, a freshman must have a 1.8 all others must have a 2.0 Cumulative GPA and 3) (Time-Frame), you must complete your degree within a minimum time frame of 150% of the time it takes to complete your degree for your major. If you have been placed on SAP Suspension you have the opportunity to appeal the decision to have your financial aid reinstated. 

    If you have been placed on SAP Suspension that means your financial aid (if applicable) has been placed on Hold. You can appeal this and if approved receive your aid the next semester and be placed on Probation. 

    To appeal your Suspension: 

    If your Suspension is for reasons 1) complete at minimum 2/3 (67%) of courses attempted or 2) have a minimum GPA a freshman must have a 1.8 all others a 2. Cumulative GPA then you can appeal in writing if you meet one of the following reasons: 

     

    •  Medical emergencies, severe health issues, severe personal or family problems, Death of a relative or other special circumstance. 

     

    You must write an appeal letter explaining why you failed to make satisfactory progress and what has changed in your situation that will allow you to make satisfactory progress in the next semester. Your letter must explain the last two semesters not meeting SAP and include documentation such as a medical report, obituary, health bill. 

    An example is: “In the Fall semester I withdrew from two classes because I was in a car accident. The second semester I was still recovering from those injuries and missed more classes then I planned. I have made a full recovery and will be able to make it to all my classes and be successful this semester. Attached are a police report of my accident and a copy of medical bills showing my treatment.” 

    Once we receive your written appeal and documentation we will review your appeal within two weeks. If you appeal is approved you will receive financial aid for the following semester and be placed on Probation. If your appeal is denied then you must complete one semester without federal aid meeting SAP to have your aid reinstated. All decisions are final. 

    If your Suspension is for reason 3 Time Frame (150%) this means you are taking more than 150% of the credits needed to complete your degree. This can happen if you change majors, are trying to complete multiple degrees or are in an associate degree program.

     To appeal this, please explain if you changed majors, working on a second degree, or why you have not been able to complete your degree within the 150% time frame and when you plan to complete your degree. If approved we will complete a degree audit and you will be approved for only the classes needed for your degree. If denied you will no longer be eligible for federal aid. Please submit this appeal in writing and we will respond within two weeks of our decision. 

     If you have questions or feel this suspension is in error, please contact the Financial Aid office at 740.284.6226 or finaid@franciscan.edu.

     If your appeal is approved you will be placed on probation, your aid will be re-instated and students must get back in good standing or make considerable effort back towards good standing to remain eligible for federal aid. All questions regarding SAP should be directed to the Financial Aid Office

     740.284.6226

     finaid@franciscan.edu

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1235 University Boulevard

Steubenville, Ohio 43952

(740) 283-3771

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