Financial Aid Policies and Procedures | Franciscan University of Steubenville
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  • SATISFACTORY ACADEMIC PROGRESS

    Satisfactory Academic Progress  (SAP) is measured by evaluating quantitative progress, qualitative progress, and progress toward degree completion, also known as GPA, Completion, and Time-Frame.

    This policy indicates the standards that are used to measure SAP at Franciscan University of Steubenville for purposes of federal financial aid eligibility. The criteria contained in this policy apply to all undergraduate and graduate students who are enrolled full time, as well as those who are enrolled less than full time.

    Students are evaluated and notified after each semester if they are not meeting the requirements of this policy.

    CRITERIA FOR SATISFACTORY ACADEMIC PROGRESS

    There are three parts SAP:

    1. Minimum Cumulative GPA (Grade Point Average): Freshman (0-26 hours earned) must have a minimum a 1.8 cumulative GPA. All others must have a minimum of a 2.0 cumulative GPA.

    2. Successful Completion: A student must successfully complete at least 67 percent of all hours attempted. Attempted hours are defined as any course that the student is enrolled in after the University’s add/drop period expires. Successfully completed hours are defined as the number of hours in which a student received a grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, P, or CE.

      Withdrawals, Incompletes, and F’s will be counted as hours attempted but not completed if they occur after the add/drop period has ended. Initial and repeated courses count as hours attempted each time the course is taken.

      Successful completion is calculated by taking the number of courses attempted divided by the number successfully completed.

      Example 

      Jerry registers for 15 credit hours for the Fall semester which include:
      • English 3 credit hours
      • Theology 3 credit hours
      • Biology 3 credit hours
      • Math 3 credit hours
      • Humanities 3 credit hours.

      This is a total of 15 hours attempted.

      At the end of the fall semester Jerry’s grades are:
      • English A
      • Theology A
      • Biology W (withdrew)
      • Math F
      • Humanities A

      His English, Theology, and Humanities grades are passing grades and count as completed. His Biology and Math grades, however, are not passing grades and are not counted as completed.

      Therefore: Jerry successfully completed 9 hours out of 15 attempted, which is 60 percent.
      The minimum needed to meet SAP is 67 percent, so Jerry is not meeting SAP.

    3. Time Frame: Students must complete their degree within the maximum timeframe for the degree, which is 150 percent of the credit hours required to complete the degree. So for example, if a degree takes 100 credit hours to earn, then a student can receive financial aid for up to 150 credit hours. After this a student is not meeting SAP. Common reasons for exceeding this are working on multiple majors or a second degree. If a student it notfied that they are not meeting SAP based on completion time, the student must appeal this determination.

     

    DEGREE COMPLETION TIME FRAME CHART

     

    DEGREE

    HOURS TO COMPLETE

    MAXIMUM HOURS TO NOT EXCEED

    ASSOCIATES OF ARTS

    62

    93

    BACHELOR PROGRAMS

    124

    186

    MBA

    37

    55.5

    GRADUATE BUSINESS

    37

    55.5

    MA CATECHETICS & EVANGILIZATION ONLINE

    37

    55.5

    MA CLINICAL MENTAL HEALTH COUNSELING

    65

    97.5

    MA PHILOSOPHY

    36

    54

    MS EDUCATION

    36

    54

    MS & EDUCATIONAL ADMINISTRATION

    36

    54

    MS EDUCATION WITH TEACHER ENDORSEMENT

    45

    67.5

    MS NURSING

    46

    69

    MS NURSING WITH NURSE PRACTIONER

    48

    72

    MA THEOLOGY & CHRISTIAN MINISTRY

    36

    54

     

    SAP DETERMINATION PROCESS

    At the end of aach Semester the Financial Aid Office calculates SAP for each student. The first semester in which a student is not meeting SAP they are put on “Warning.” No financial aid is withheld or lost during warning, but a letter is sent to the student letting them know they are on Warning and must work to meet SAP next semester. If the student does not meet SAP standards for a second consecutive semester the student is put on Probation. Probation means that the student’s financial aid is put on hold and no aid is given the next semester. The student does have the right to appeal the Probation. If the appeal is approved the aid is re-instated for the next semester with specific terms given to get back in good standing. A set of guidelines on how to appeal is provided to the student.

    SATISFACTORY ACADEMIC PROGRESS (SAP) APPEAL GUIDELINES

    If your probation is for either because

    1. you failed to  complete successfully a minimum of 67 percent of courses attempted, or
    2. have a cumulative GPA below the acceptable level, 

    you can appeal in writing if you meet one of the following reasons: medical emergencies, severe health issues, severe personal or family problems, death of a relative, or other special circumstance.

    You must write an appeal letter explaining why you failed to make satisfactory progress and what has changed in your situation that will allow you to make satisfactory progress in the next semester. Your letter must explain the last two semesters not meeting SAP and include documentation such as a medical report, obituary, and/or a health care bill.

    An example is: “In the Fall semester I withdrew from two classes because I was in a car accident. The second semester I was still recovering from those injuries and missed more classes than I planned. I have made a full recovery and will be able to make it to all my classes and be successful this semester. Attached are a police report of my accident and a copy of medical bills showing my treatment.”

    Once we receive your written appeal and documentation we will review your appeal within two weeks. If your appeal is approved you will receive financial aid for the following semester and must meet SAP by the end of that semester. If your appeal is denied, you must complete one semester without federal aid and meet SAP at the end of that semester to have your aid reinstated. All decisions are final.

    If your probation is because 3) you exceeded the maximum time frame, this means you are taking more than 150 percent of the credits needed to complete your degree. This can happen if you change majors, are trying to complete multiple degrees or are in an associate degree program.

    To appeal this, please explain in writing if you changed majors, are working on a second degree, or other reasons why you have not been able to complete your degree within the 150 percent time frame and when you plan to complete your degree. Please submit this appeal in writing and we will respond within two weeks of our decision. If approved we will complete a degree audit and you will be approved for only the classes needed to complete your degree. If denied you will no longer be eligible for federal aid.

    If your appeal is approved your aid will be re-instated and you must get back in good standing or make considerable effort back towards good standing to remain eligible for federal aid.

    If you have questions regarding SAP or feel you have been placed on probation in error, please contact the Financial Aid office at (740) 284-6226 or finaid@franciscan.edu.


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Steubenville, Ohio 43952

(740) 283-3771

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